AIR CADET LEAGUE OF CANADA
TERMS OF ADMISSION
Any current resident of the Yukon Territory, the Northwest Territories or Nunavut, eighteen years of age or over shall be eligible for admission to membership in the Society on payment of the membership fee. Non-voting Corporate membership may be approved by a majority of directors for Organisations with an interest in the Air Cadet program at any time in exchange for a fee to be determined by a majority of directors. Corporate membership is to be reviewed on an annual basis.
RIGHTS OF MEMBERS
All members of the Society shall have the right to take part in all society activities.
3. OBLIGATIONS OF MEMBERS
Each member shall pay a membership fee annually in an amount to be determined at each annual meeting, but in any event not less than $5.00 annually - due and payable on the first day of October in each year.
4. WITHDRAWAL AND EXPULSION OF MEMBERS
Any member may withdraw from membership in the Society by notice in writing to the Chairman or by non-payment of annual dues.
Any member whose conduct is considered detrimental to the Society may be expelled by resolution passed by a majority of the Directors of the Society.
An annual general meeting of the Society shall be held in October of each year on such day and such place as may be decided by the Directors, or in the alternative, on the first Saturday in November.
General and special meetings of the Society shall be held at the call of the Chairman or, if he is absent, at the call of the Vice-Chairmen, who shall call a special meeting within 15 days after receipt of such request.
Any 5 (five) members may call a meeting by presenting a signed request to the Chairman or, if he is absent or unable to act for some other reason, to the Vice-Chairman, who shall call a special meeting within 15 days after receipt of such request.
Notice of any general or special meeting shall he given at least 14 days prior to the date set for the meeting by:
written notice to members; and
advertisement in one or more newspapers.
(5) Ten members of the Society shall constitute a quorum at general, special and annual meetings.
If the Chairman or Vice-Chairmen are not present at a meeting, the meeting will elect a Chairman for the purposes of that meeting only.
Each member is entitled to one vote on any motion or resolution at a general, special or annual meeting.
The Directors of the Society shall consist of a minimum of five members elected from and by the membership of the Society, who shall hold office for a two year term.
At the first annual general meeting, the three members who receive the greatest number of votes shall hold office as Directors for two years and the other two members so elected or nominated shall hold office for a term of one year. At all subsequent annual general meetings, there shall be elected for a term of two years a sufficient number of members to fill all elective vacancies on the Board of Directors.
The immediate past Chairman of the Society shall be deemed a Director in addition to the five members elected from and by the membership of the Society.
The election of Directors shall take place at the annual general meeting of each succeeding year.
Until the first annual general meeting, the Directors shall consist of the subscribers to the Constitution and the By-Laws.
The Directors from their own number shall, at their first meeting after the annual election, elect a Chairman, two Vice-Chairmen, a Treasurer, and such other officers which the Director deem necessary, and such officers shall hold office until the next annual general meeting when their successors will be similarly elected.
The Directors shall have the power to appoint chairmen to head necessary committees, who shall be directly responsible to the Directors and shall not hold the designated offices for any period beyond the next annual general meeting.
The majority of Directors shall have the power to appoint any member of the Society to fill a vacancy in their numbers and any Director so appointed shall retire from office on completion of the unexpired portion of the term of the Director he replaces.
The Directors shall he responsible for conducting the affairs of the Society in accordance with the objects set out in the Application of Incorporation and in accordance with the By-Laws.
Three Directors will constitute a quorum at any Director's meeting.
Any Director may he expelled by the Board of Directors for proven dishonesty, or for gross misconduct, or violation of these By-Laws.
(1) The Directors may, by majority vote, borrow funds, for the current operations of the Society, but the total of such funds shall not, at any time, exceed Two Hundred ($200.00) Dollars.
DISPOSAL OF FUNDS
All monies received by or on behalf of the Society shall be deposited in the Society's account in trust in a bank located in the City of Yellowknife, the Northwest Territories.
All disbursements from the trust bank account shall be made by cheques signed by either the Chairman or the Vice-Chairmen and the Treasurer, or by some other Director appointed by resolution of the Board of Directors.
The Treasurer shall prepare and present financial statements for the preceding year at the
annual general meeting.
At the annual general meeting an auditor shall be elected for the ensuing year.
At the annual general meeting the auditor shall provide an opinion on the fairness with which the financial statements for the preceding year have been prepared and the financial position and results of activities of the society in accordance with generally accepted accounting principles.
(3) The financial statements shall he made available for inspection by members at the annual general meeting.
10 SEAL AND SIGNING AUTHORITY
The Seal of the Society shall consist of the word "Seal" in a circle formed by the words "Yukon/Northwest Territories Zone Committee AIR CADET LEAGUE".
The Seal shall he kept in the custody of the Secretary of the Society and shall not be affixed to any instrument or document except by authority of a resolution of the Directors and in the presence of the Secretary and at least one other Director.
(3) The Secretary and at least one other Director shall have the authority to sign instruments or documents on behalf of the Society.
11. MAKING, ALTERING AND RESCINDING BY-LAWS
(1) By-Laws of the Society may be rescinded, altered or added to at the annual general meeting, or by extraordinary resolution of the Society at a general meeting and not otherwise, but no rescission, alteration or addition shall have any effect until it has been registered by the Registrar of Societies.
(2) Notice of intention to propose the recission, alteration or addition of any By-Law shall be given in the notice of meeting published pursuant to By-Law 5(4).
12. MINUTES OF MEETINGS, ROOKS AND RECORDS
The Secretary shall be responsible for keeping minutes
of all annual, general, special or Director's meetings and all minutes shall be signed by the Chairman and the Secretary after approval thereof by the meeting.
The Treasurer of the Society shall be responsible for keeping proper hooks of account for the Society.
(3) All books and records of the Society shall be open to the inspection of members at each general and annual meeting.
Voting upon all matters brought before a meeting of the
Society shall be by a show of hands of the members present, unless a vote by ballot is requested by any member, in which event the Chairman shall direct that a vote he taken by ballot.
A majority of the votes cast shall decide any matter voted upon.
A mail vote may be made by the members of the Society entitled to vote on any matter which the Directors of the Society shall determine requires immediate action and which matter requires the ratification or approval of such members of the Society.
The Chairman of the Society shall present the issue or matter requiring ratification or approval of members to such members of the Society.
(5) The member shall exercise his vote in writing and the same shall be dispatched by mail within fifteen (15) days of the mailing by or on behalf of the Chairman of the matter or issue upon which the vote is required.
The fiscal year of the Society shall end on the thirty first day of August in each year.
In the event of Dissolution of the Society, all its remaining assets, after payment of liabilities, shall he distributed to one or more recognized Canadian Charitable Organizations.
Air Cadet Committee
As Chairman of the Pan-Territorial Air Cadet Committee of the Air Cadet League of Canada, it is my true pleasure to submit this report for the year 2013-2014, reflecting the highlights of this big year for PTACC.
And it was a big year, in which we hosted the Air Cadet League of Canada in Whitehorse, from June 12 to 14. By all accounts and from the feedback we received, PTACC did an outstanding job in the planning and execution of this event, supported by a small cadre of Whitehorse volunteers, the National Office staff who were in attendance, and even by some of the delegates who pitched in when the load required more hands. I would like to specifically recognize the efforts of those in attendance today - Dale Crouch, Jamie Nicol, Murray Adams and Darrell Hookey - for their commitment and dedication.
I would also like to thank RCSU-NorthWest for their great support in enabling the participation of the northern Air Cadets in this event. Several people commented that they felt the “northern ambassador” Cadets was a great touch, and really added to the experience of the Cadets who came from across the country for the National Effective Speaking Competition. I wish to specifically thank Maj Bill Woollven, Capt Tad Nicol, Lt Trevor Thompson, Capt Jennifer Lafreniere, Lt John Robertson and 2nd Lt Brenda Robertson for their great care and effort in enabling the participation of Cadets from Iqaluit, Yellowknife and Whitehorse in this event. Thanks also to Terri Slater from the BC-PC for her help in running the National Effective Speaking Competition.
We also had the support of stalwart sponsors in Iqaluit, Yellowknife and Whitehorse, who were generous with their funding, such that we earned about $3,500 - no mean feat when you consider the activities we planned and delivered. We gratefully acknowledge their contribution.
PTACC achieved other milestones this year as well. Looking at the calendar, we supported 551 RCACS Whitehorse Lions in participating in the 2nd Annual Wreaths Across Our Borders event, recognizing the sacrifices made by those in uniform in the service of Canada and the US. This remains the only such ceremony to take place north of 60, at the border crossing between Pleasant Camp, BC and Dalton Cache, AK. And with the continued participation of all parties, this event will take place again this year on Saturday, December 6th.
At the risk of stealing the thunder from the Squadron Reports, I will only say of the Regional Biathlon and Marksmanship Competition that it was a great success, and that we held a regional Effective Speaking Competition at that time, with participants from Yellowknife and Whitehorse. Cpl Vega-Shoemaker of 551 went on to be our northern champion in the National competition.
This was also a year of some turmoil within DND, with the announcement of the Renewal Program to deal with the massive funding cuts that the department has faced. We have seen some negative impacts either directly or indirectly related to this change, including the cancellation of travel to the south by northern Air Cadets due to logistics gaffs, and the postponement of Familiarization flying for similar reasons.
As a League, we have rallied around the slogan of “Putting the ‘air’ in Air Cadets”… If we are to be successful in recruiting and retaining both youth to participate in the Air Cadet Program, and adults to support it, we must overcome these challenges and strive to make this a truly exciting activity for all involved.
In the coming year, there will no doubt be more discussion about “doing more with less”, and we as the Pan-Territorial Air Cadet Committee must be prepared to step up and find innovative ways to contribute to the vitality of this program in the North. We will be looking to our partners in RCSU-NorthWest and the Air Cadet League of Canada for their support and endorsement of northern initiatives to meet the needs of northern Air Cadets. PTACC has demonstrated that it can raise funds to host a national event, and I am confident that we can apply the same drive and commitment to create more opportunities to “Put the ‘air’ in Air Cadets” for the benefit of youth across the North.
It has been my honour to be the Chair of PTACC this past year, and I look forward to serving the organization and the Air Cadet Program in some capacity in this next year.
Pan-Territorial Air Cadet Committee / Air Cadet League of Canada
October 18, 2014